News and Announcements
The Booster Club is in need of filling the open roles for next season, this is something that is a priority and a must for the booster club to be able to continue. Please join us tomorrow at the monthly meeting to see what the booster club is all about and learn more about the open positions. At the November meeting the retiring directors will be finishing up their terms and voting will be done for the new incoming directors. We are hopeful that the booster club will be able to be sustained and be a successful part of the Andover XC program.
Below are brief descriptions of each roles, responsibilities, and the estimated time commitment for each.
There are five officer positions:
The President shall preside at all Booster Club meetings, shall have general supervision of the affairs of the Booster Club, shall countersign all contracts, conveyances, agreements, and other instruments of the Booster Club, and perform all such duties as are incident to the officer or properly required of the office by the voting membership. The President shall serve as ex-officio member of all committees. The President shall also supervise a semi-annual internal review of the Booster Club financial records.
The Treasurer shall maintain financial records for the Booster Club, including accounting of income and expenses, filing federal income tax report on a timely basis, keeping non-profit status in the state of Minnesota through annual renewal, and responsible for providing financial reports at Board Meetings.
The Secretary shall be responsible for the creation and distribution of the Booster Club meeting minutes and responsible for notifying all Board Members of upcoming meetings and activities.
The Fundraising Director shall be responsible for selection and supervision of all fundraising activities. The Fundraising Director shall be responsible for raising funds in response to the capital expenditures needed by the Booster Club including the organization of events with the participation parents and team members.
The Communication Director shall be responsible for managing information and communication in regards to Booster Club activities via the website, social media, and/or other outlets.
o 1.5 hours/month for meeting attendance
o 1 hour/month for monthly meeting agenda
o 5-6 hour/year for activity support (parent meeting, time trials, meets, fundraising, banquet)
o 2 hours/month for meeting prep and recording meeting minutes
o 1 hour/month for general accounting details
o 1 hour/year for IRS filing, non-profit renewal, and budget creation
o 5 hours/year for organization of Heggies fundraiser
o Other commitments depend on activities planned
o 2 hours/week for in-season communications (Aug-Oct)
o 1 hours/month for off-season communications
A couple of updates to the schedule for the next couple of events.
2386 155th Lane NW, Andover MN 55304
A finisher is still needed for the girls race.
Boys race at 10:30 AM (Bus at 8:30 AM)
Girls race at 1:30 PM (Bus at 11:30 AM)
2 spectators per runner and all are required to wear a mask.
We are required to provide a volunteer for each conference race.
The volunteer will be located on the course, needs to arrive 15 minutes prior to the race and will be required to wear a mask.
Andover XC Booster
Thank you to everyone who has volunteered their time and/or donated meet snacks so far!
We still have some volunteer spots we are looking to fill for Friday’s meet. It is important that we fill these spots to best support our coaches and athletes and ensure the meet runs smoothly.
Please use the Sign Up Genius link to sign up if you are able to help out.
Also, we haven’t had any offers to host a pasta feed this Thursday. If you are interested in hosting please sign up or email firstname.lastname@example.org by end of day today Tues 9/8.
If we don’t have a feed and you have volunteered to bring food, please consider signing up for something else instead. If you’re interested in hosting and have any questions, please feel free to email Lisa Lammert directly email@example.com.
Thank you in advance for your time and consideration!
XC Reminders for next week:
- Heggie’s Pizza forms are due September 10th. The goal is for each runner to sell 25 pizzas or make a $75 Donation to Tailwind Booster Club.
- Past Feed sign up is available for everyone September 10th.
- Volunteer sign up is available for the meet on* Friday, September 11th*.
Attendance is for all spectators at the meet. This is a team and school requirement. Please make sure that you are selecting your attendance on the calendar invite, each person attending will need to select their own individually. Fans can register and then just email to let us know they will be attending. Each runner is allowed 2 spectators at the meet.
Have a great Labor Day!
The team is still in need of volunteers to assist with parking (1), camp monitors (2) and a finishing Judge (1).
Please consider helping out the team and signing up for one of the open slots at https://www.signupgenius.com/go/30e0444a8a828a1fc1-andover
sign up is required to attend to meets. Please indicate your attendance on the calendar or by replying to the calendar reminder that was sent out via email.
Good Luck to all the runners today!